Here’s an example comprehensive timeline of the day of your wedding.
Your team will make a version of this customized for you, encompassing everything from your arrival for photos, ceremony details, toasts, dances and any other formalities, through the last dance.
5:30pm
Producer to greet in the lobby
Please provide a list of all guests arriving before the ceremony. Groups of more than 25 will incur additional security fees from the library.
Wedding lounge set
6:15pm
Courtyard set for ceremony
Names for the reserved seating
Bride’s side:
Groom’s side:
6:30pm
Ceremony musicians set for cues
Wedding party moved to wedding lounge for guest arrival
6:45pm
Musicians begin to play in Courtyard
Doors open and guests are directed to Courtyard
6:55pm
Wedding party lined up for processional
BPL electrician in place for fountain cue via radio
7:00pm
Officiant walks to place in Courtyard
BPL electrician cued for fountain off
Musicians cued to begin processional music
Song
Grandparents/Parents
Groom
Best Man
Groomsmen (shortest to tallest)
Bridesmaids (shortest to tallest)
Maid of Honor
Music change
Song
Bride escorted by
Ceremony
Final ceremony words
Fountain cued ON
Musicians begin
Recessional
Bride & groom recess to Wedding lounge
Wedding party to recess then join cocktails
7:30pm
Cocktail hour begins
Beverages & hors d’oeuvres passed
8:20pm
Champagne poured
8:30pm
Cocktail hour ends
Guests directed to dinner
8:45pm
Guests seated, servers to confirm main courses
Wine service
Announcement of the bride and groom
Opportunity for first dance
8:55pm
Welcome toast
9:05pm
First course served
9:15pm
Toast #1
First course cleared
Vendor meals served
9:30pm
Main Course served
9:40pm
Toast #2
9:55pm
Cake cutting
10:00pm
Guests invited to dancing
Band to play lively dance music to get guests to the dance floor
10:10pm
First dance
Father/daughter
Mother/son
Dance floor open for the remainder of the evening
10:25pm
Dessert & Coffee Station open
11:00pm
Wedding attendant begins packing elements to leave with client
11:30pm 12:00am
Bar closes
11:55pm 12:25am
Last dance
Guests begin to depart
12:00am 12:30am
Evening concludes